What is Project Integration Management?
Project Integration Management is a knowledge area in project management that includes processes and activities to identify define and coordinate various processes and activities in project management throughout the project lifecycle. Project Integration Management tasks are performed throughout the project lifecycle across the process groups – Initiating, Planning, Executing, Monitoring & Controlling and Closing.
Objective of Project Integration Management
Project Integration Management ensures smooth and controlled execution of project tasks so that the project manager is able to deliver the project as expected meeting all the stated requirements.
Processes/ activities in Project Integration Management
|Project Integration Management Activities & Deliverables|
Develop Project Charter – This document formalizes the project and names the project manager. It gives authority to the project manager to start the project and identifies the project objectives.
Develop Project Management Plan – The project manager creates the project management plan. It defines all tasks to be done and resources required for the project to be successfully complete. It has all activities related to execution, monitoring, controlling and closure of the project. The project manager is responsible to creating the project management plan. The project scope, cost and schedule are defined. Procurement Management, Risk Management, Change Management and Stakeholder Management activities are defined.
Manage project work – The project manager will manage the team to ensure successful completion of all tasks and activities. The requisite materials, tools, software and hardware are acquired and used to achieve project objectives. The various project deliverables are produced. The changes requests are managed. Communication channels are set and used for internal and external communication. Project risks are managed. Stakeholders and vendors engagement tasks are also managed. At the end of all project activities, lessons learnt are collected and documented for use in the future.
Monitoring & Controlling
Monitor and control project work – In this activity, project tasks are tracked and reviewed. The project manager assesses the progress of the project to find out the current state of the project. The actual costs and schedule are compared with the planned costs and schedule and adjustments are made if required. The project manager authorizes corrective actions or re-planning of activities to align the project to the plan if there are deviations. There are control activities to ensure that the project meets the cost, schedule and quality objectives.
Perform Integrated Change Control – Change requests might be authorized by the Change Control Board to manage project work and defect management. The change requests should be managed as per the change management process defined in the project management plan. Updates to project plan in terms of changes in risk management, resource management, schedule, procurement, quality management should be done in this activity as per defined processes.
Close Project – This activity involves bringing a complete closure of all project activities to bring a formal end to the project. Lessons learnt are documented. All deliverables are submitted to client or the next operations group. The archival activities are done. Resources are released from the project. Client feedback is sought and recorded. If the project was unsuccessful or cancelled, reasons for the same are documented and unfinished project deliverables are managed as per what has been decided between the project team and the client.
Role of the Project Manager in Project Integration Management
The project manager has the most important role in project integration management. He has to guide and synchronize all project tasks to ensure successful execution of the project. He has to play a pivotal role in project communication so that stakeholders and team members are aware of the project status. A project manager’s key responsibilities include –
- Create and regularly update the project management plan.
- Plan the project, its cost, schedule and resources.
- List the quality objectives.
- List the deliverables for successful project delivery.
- Decision making during conflicts.
- Perform coordination, monitoring and controlling tasks to ensure that the project is executed as per plan or better than planned so that the project is delivered successfully meeting all its objectives.
- Perform change control activities.
- Manage successful closure of the project.
Different processes and knowledge areas interact with each other in a project’s lifecycle. Project Integration Management ensures that all activities are coordinated and there is consistency in the plan and delivery.